Key responsibilities

• Support end‑to‑end event delivery for conferences, roundtables, networking functions, galas, site visits and virtual/hybrid events.
• Assist with event planning: develop run sheets/timetables, manage RSVPs, and coordinate speaker logistics.
• Manage supplier relationships and procurement: source and negotiate with venues, caterers, AV/production teams, decorators, transport providers and security.
• Coordinate event operations: manage registration/check‑in, signage and room layouts, and ensure health & safety and accessibility compliance.
• Provide event marketing support: in coordination with Chamber’s communications team, prepare event listings, liaise with communications for promotional materials, and manage guest communications.
• Assist with budgeting and financial administration: prepare cost estimates, track budgets, process invoices and reconciliations, and monitor actual vs. budget.
• Support sponsorship and partnership delivery: coordinate sponsor assets, fulfil sponsor entitlements (branded signage, speaking slots, exhibition space), and prepare post‑event reports.
• Manage attendee experience: handle enquiries, dietary and accessibility requests, seating arrangements, and VIP/guest protocols.
• Collect and manage post‑event feedback and performance metrics; prepare event debriefs with recommendations for improvements.
• Maintain databases, event documentation, checklists and supplier contracts.
• Stand in for Events Manager when required; participate in after‑hours and weekend work for events

Career Development

This role is an excellent launching pad for a career in event management. You will gain broad, hands‑on experience across planning, operations, sponsorship and stakeholder engagement, work closely with senior leaders and external partners, and build a portfolio of delivered events that will prepare you for senior roles in events, venue management, or corporate partnerships.

Required qualifications & experience

• Bachelor’s degree in hospitality, events management, communications, marketing, business, or related field (or equivalent work experience).
• 1-2 years’ experience in events or hospitality roles; experience delivering medium‑to‑large scale events preferred.
• Proven ability to manage multiple projects and competing deadlines in a fast‑paced environment.
• Vendor negotiation and budgeting experience a plus.
• Excellent interpersonal and written communication skills; confident public‑facing and stakeholder management abilities.
• Proficient with event registration platforms, CRM systems and MS Office (Excel, Word, PowerPoint). Experience with AV production a plus.
• Strong problem‑solving skills, attention to detail and capacity to remain calm under pressure.
• Flexible availability to work occasional evenings/weekends and travel to event sites.
• English (fluent). Cantonese proficiency a plus.

Desirable Skills

• Experience working with corporate sponsors and membership organisations.
• Familiarity with marketing and social media promotion of events

How to apply

Please submit your CV, a brief cover letter outlining relevant event experience.